The QAD Allocation Collaboration module allows you to model typical workflows between different internal users and your suppliers. QAD Allocation ensures that both internal activities in your purchasing organisation and external communication with your suppliers are systematic, structured and transparent.

Collaboration with suppliers – measures, activities, workflows

The QAD Allocation Collaboration module is suitable for all processes in which you exchange information via forms or questionnaires from external partners and/or within your purchasing organisation.

Examples of activities in QAD Allocation: Complaint processes, e.g. 8D reports, QVP/APQP and PPAP processes can ideally be initiated, carried out, tracked and evaluated within the scope of QAD Allocation activities. QAD Allocation supports the management of deadlines and responsibilities. In addition to the tool-supported process, you benefit from a complete documentation of all measures. Workflows for initial sample inspection reports, test certificates, supplier (long-term) declarations and other material master specific data and documents can also be ideally mapped via the activities module.

Each activity is precisely defined by its workflow. This ensures that every necessary step in the process is carried out. The workflow is additionally supported by e-mails – there is, for example, an e-mail when activities are created, when changes are made (each to the next responsible person and the owner) and daily status reports.

Typical, recurring activities are stored in the QAD Allocation template library and are therefore available to your entire organisation.

“The Collaboration module in our new KION e-Source supplier platform helps us to handle complex and time-consuming processes in collaboration with our suppliers simply, securely, quickly and therefore efficiently.“Jens Brethauer, Vice President Kion e-Procurement & Digitalization

Modules in Collaboration

QAD Allocation monitors the deadlines of milestones in all activities and offers you the possibility to control all activities by means of the detailed roles and rights concept

Typical, recurring activities are stored in the QAD Allocation template library and are therefore available throughout your organisation.

QAD Allocation activities are used to collect data and are also a reporting format for progress tracking. The individual steps of the process can only be completed if the appropriate information is provided. The activity also serves as an action plan that shows the steps that still need to be taken.

Use case quality management

In quality management, QAD Allocation provides you with practice-relevant and process-supporting functions to carry out quality processes efficiently, in a structured and flexible manner and thus to meet the requirements of relevant standards. Access to all QA-relevant information enables you to react in a targeted manner in the sense of a continuous improvement process, as you can immediately initiate necessary corrective measures based on immediate feedback.

The data collected in the process is available to you in the supplier management system. The performance monitoring of activities enables consistent tracking and the initiation of possible subsequent development measures.

Examples of templates in quality management: 8D-Reports, APQP, PPAP

This is how you map your quality standards in QAD Allocation : 8D reports, APQP and PPAP processes can ideally be initiated, carried out, tracked and evaluated within the scope of QAD Allocation activities. QAD Allocation supports the management of deadlines, responsibilities and by the automated validation of responses. In addition to the tool-supported process, you benefit from a complete documentation of all supplier measures and processes.

Aspects of QAD Allocation quality management:

  • Mapping of e.g. 8D, APQP and PPAP processes
  • Design of individual measures and processes (e.g. based on the Six Sigma improvement process)
  • Deadline management with reminder function
  • Structured data storage for supplier audits

The workflow defines all possible statuses of the task (workflow nodes) and controls which persons or roles process the task at which time. Workflow roles define the persons involved and their authorizations. Predefined form sheets, so-called templates, ensure that all information is reliably collected in each step of the workflow.

Each activity is precisely defined by its workflow. This ensures that every necessary step in the process is carried out. The workflow is additionally supported by e-mails – for example, an e-mail is sent when activities are created, when changes are made (each to the next responsible person and the owner) and daily status reports.

Your benefit:

  • Establishment of standard processes
  • Automated monitoring/tracking
  • Elimination of administrative activities through process automation
  • Target-oriented performance monitoring
  • Interdisciplinary decision making based on a uniform database
  • Shorter processing times, e.g. in complaint processes
  • Integration into ERP systems

Aspects of QAD Allocation quality management:

  • Mapping of e.g. 8D, APQP and PPAP processes
  • Design of individual measures and processes (e.g. based on the Six Sigma improvement process)
  • Deadline management with reminder function
  • Structured data storage for supplier audits

More QAD Allocation modules:

88% of companies consider a quality management tool to be important(Source: Study on electronic procurement, BME, BMÖ, Universität Würzburg, HTWK Leipzig 2019)
Collaboration En
Persönliche Beratung Meik Richter Head of Sales Allocation-Meik-Richter-Sales-Vertrieb.png Allocation Mitarbeiter

Meik Richter
(Head of Sales)

Inquire now and ask for advice:

Tel.: +49 (0) 89 2782 57-0
E-Mail: vertrieb@allocation.net

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Your contact person: Meik Richter Head of Sales

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