Strategic Sourcing

Strategic Sourcing

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Our Sourcing module replaces the dispatch by mail, fax and e-mail. You store your relevant specifications in your QAD Allocation purchasing software. The circle of suppliers from Supplier Management, which you have defined, gets access to this request, can view it there, calculate it and respond with an offer. The offers of all suppliers are displayed and compared in clearly arranged offer mirrors. You control the entire tendering process across all rounds and can process the evaluations of your RFQs and the results of your awarding electronically.

The necessary information for well-founded award decisions is available in QAD Allocation Sourcing as a basis for decision-making. In the best case QAD Allocation interlocks with your ERP systems in order to enable a continuous document flow from demand to order.


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Would you like to make your sourcing processes more efficient?
Would you like to make your sourcing processes more efficient?

Watch our explainer video now or simply make an appointment for a free demo presentation.

Well-founded award decisions

Based on all information (e.g. offer details, TCO, ratings and current donation of the supplier, material group strategy etc.)


Activity level of the purchasing organization, preparation for negotiations (design), awarding behaviour, quality of the request documents.

Compliance in awarding

Award processes and decision parameters are documented to ensure compliance in awarding.

Continuous document flow

Our system can be connected to your ERP system, so you have a continuous document flow from the requirement notification to the purchase order.

Performance measurement

Systematic performance measurement in purchasing.


Status tracking and milestone management: effectively define and track project progress, teams involved, communications, documents, tasks, dependencies, and more.


QAD Allocation’s Sourcing module is considered the best international solution for electronic request processes. In the optimal case, our solution interlocks with your ERP systems to enable a continuous document flow from demand to order. Below you will find an overview of the sourcing module:

  • Requisitions

    With the QAD Allocation module demand management existing demands from an ERP system can be transferred to QAD Allocation or created directly in the system.

    The requirement items transferred from source systems or created manually already contain a lot of information that is necessary for the vendor and/or purchasing during the sourcing process. For example, article information, volumes, drawings, account assignments, historical prices, material group, region and/or organizational assignments can be transferred with the article data, thus accelerating the creation of a request for quotation with the already known data of the requirement to be procured and benefiting from default settings.

    The requirements are assigned to the purchasers responsible for the material groups. The Requirements Management module is thus the worklist for the purchasers, who can either tender these requirements items individually or package several similar scopes in one request for quotation.

  • Templates (RFI / RFQ)

    Create your individual inquiry templates easily via Excel upload, or select the appropriate template from a material group controlled template library.

    Ob Leistungsverzeichnis, GAEB-Datei, RFI, Submissionen, Mantelbogenverfahren oder einen komplexen Cost-Break-Down: Unser System unterstützt alle Ausschreibungsformen. Dank der hohen Flexibilität in der Erstellung der Anfragetemplates eignet sich unser Sourcing-Modul sowohl für den direkten als auch für den strategisch indirekten Einkauf. Überzeugen Sie sich bei einer Demo von den unbegrenzten Möglichkeiten!

    • Template = predefined tender template
      A template defines the structure of:
    1. Specification (to be filled in by the purchasing department)
    2. Price sheet (to be filled in by the supplier)
    3. Offer review (specified by the purchasing department)
    4. Decision formulas (e.g. TCO/TVO)
    5. Evaluation criteria (e.g. credit points)
    • QAD Allocation offers a wide range of generic best practice templates
    • Company-specific templates can be designed and managed in the template library
    • Depending on your individual utilization of the templates, the typical template mix for your company is created
    • The QAD Allocation template library enables 100% coverage of all request standards of your company
  • Bidder lists

    Thanks to the QAD Allocation bidding lists, you will never again forget to invite your main suppliers to a tender.

    QAD Allocation generates an automatic bidder list for each tender event based on the data from the supplier file. Suppliers are then invited to the tender in a targeted and fully automated way. Of course you have the possibility to invite further suppliers to the tender or to block them.

  • Submissions

    Even today, in many companies (without a corresponding tendering software), tenders are still submitted by fax, letter, e-mail and telephone.

    The more complex the invitation to tender is, the more time-consuming the follow-up work towards a bid review can be for the purchaser. Often the offer prices are transferred manually into an additional offer template (Excel). This process step is complex, time-consuming and ultimately expensive.

    In QAD Allocation, tenders are submitted electronically. The supplier submits his binding offer prices directly or via Excel upload in the system. The advantage for the buyer: the tedious data maintenance is no longer necessary and all information can be retrieved at the push of a button.

  • List of offers

    After the supplier has submitted the price, the evaluation in QAD Allocation is carried out in a comprehensive bid evaluation. This is available to you at any time online or for download in Excel.

    • Quotation reviews are available online or in Excel at the push of a button
    • Offers are presented in aggregated and consolidated form
    • Evaluations of the offers and the recording of further internal costs can be stored in the offer review
    • Automated calculation of different allocation scenarios (for example, parcel allocation or cherry picking)

  • Negotiation

    QAD Allocation accompanies your negotiations over several rounds, if required, right up to the final negotiation. Auctions seamlessly complement your traditional negotiation methods.

  • Awarding

    In the award proposal you will find all details of the offer. The negotiated conditions for creating purchase orders, outline agreements or other documents in subsequent systems are available in the award documentation.

    • Award templates are available online and as PDF documents
    • The purchaser’s award recommendation is summarized there and alternatives are documented
    • The award sheet is signed and stored in the system and can be transferred to ERP systems for storage
    • Alternatively, a digital approval workflow will be available
    • Thus the complete decision process is documented in a comprehensible way
Savings of up to 10%(Source: Studie Elektronische Beschaffung (Study on electronic procurement), BME, Universität Würzburg, HTWK Leipzig 2015)
Sourcing En (1)
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Arrange an individual consultation now

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“The software from QAD Allocation is the most flexible solution in the area of supplier management and sourcing.“
Houssaine Machmour Purchasing and materials management
“The web-based system of the Munich-based company QAD Allocation guarantees a high degree of flexibility in the requests while at the same time standardizing the tenders. Our logistics requests can thus be carried out extremely effectively and efficiently, ensuring the best and fastest solutions for our partners and customers.”
Dr. Jörg Blechinger Managing Director

Other QAD Allocation modules


Supplier Management

Optimize your
supply performance!

Gain the best-performing suppliers for specific procurement tasks through targeted information. An interplay of strategic supplier management and tactical sourcing processes.



Analyze the current
market prices!

Determine optimal market prices and get the best out of the negotiation situation with the negotiation module. Conduct auctions on your own or let our experts manage your auctions.



Simplify your internal

Model typical workflows between internal users and suppliers. Activities in your purchasing organization and communication with your suppliers run systematically, regulated and transparent.