Strategic Sourcing

With the QAD Allocation module demand management existing demands from an ERP system can be transferred to QAD Allocation or created directly in the system.

The requirement items transferred from source systems or created manually already contain a lot of information that is necessary for the vendor and/or purchasing during the sourcing process. For example, article information, volumes, drawings, account assignments, historical prices, material group, region and/or organizational assignments can be transferred with the article data, thus accelerating the creation of a request for quotation with the already known data of the requirement to be procured and benefiting from default settings.

The requirements are assigned to the purchasers responsible for the material groups. The Requirements Management module is thus the worklist for the purchasers, who can either tender these requirements items individually or package several similar scopes in one request for quotation.

Create your individual inquiry templates easily via Excel upload, or select the appropriate template from a material group controlled template library.

Ob Leistungsverzeichnis, GAEB-Datei, RFI, Submissionen, Mantelbogenverfahren oder einen komplexen Cost-Break-Down: Unser System unterstützt alle Ausschreibungsformen. Dank der hohen Flexibilität in der Erstellung der Anfragetemplates eignet sich unser Sourcing-Modul sowohl für den direkten als auch für den strategisch indirekten Einkauf. Überzeugen Sie sich bei einer Demo von den unbegrenzten Möglichkeiten!

• Template = predefined tender template
  A template defines the structure of:

1. Specification (to be filled in by the purchasing department)
2. Price sheet (to be filled in by the supplier)
3. Offer review (specified by the purchasing department)
4. Decision formulas (e.g. TCO/TVO)
5. Evaluation criteria (e.g. credit points)

• QAD Allocation offers a wide range of generic best practice templates
• Company-specific templates can be designed and managed in the template library
• Depending on your individual utilization of the templates, the typical template mix for your company is created
• The QAD Allocation template library enables 100% coverage of all request standards of your company

Thanks to the QAD Allocation bidding lists, you will never again forget to invite your main suppliers to a tender.

QAD Allocation generates an automatic bidder list for each tender event based on the data from the supplier file. Suppliers are then invited to the tender in a targeted and fully automated way. Of course you have the possibility to invite further suppliers to the tender or to block them.

Even today, in many companies (without a corresponding tendering software), tenders are still submitted by fax, letter, e-mail and telephone.

The more complex the invitation to tender is, the more time-consuming the follow-up work towards a bid review can be for the purchaser. Often the offer prices are transferred manually into an additional offer template (Excel). This process step is complex, time-consuming and ultimately expensive.

In QAD Allocation, tenders are submitted electronically. The supplier submits his binding offer prices directly or via Excel upload in the system. The advantage for the buyer: the tedious data maintenance is no longer necessary and all information can be retrieved at the push of a button.

After the supplier has submitted the price, the evaluation in QAD Allocation is carried out in a comprehensive bid evaluation. This is available to you at any time online or for download in Excel.

• Quotation reviews are available online or in Excel at the push of a button
• Offers are presented in aggregated and consolidated form
• Evaluations of the offers and the recording of further internal costs can be stored in the offer review
• Automated calculation of different allocation scenarios (for example, parcel allocation or cherry picking)

In the award proposal you will find all details of the offer. The negotiated conditions for creating purchase orders, outline agreements or other documents in subsequent systems are available in the award documentation.

• Award templates are available online and as PDF documents
• The purchaser’s award recommendation is summarized there and alternatives are documented
• The award sheet is signed and stored in the system and can be transferred to ERP systems for storage
• Alternatively, a digital approval workflow will be available
• Thus the complete decision process is documented in a comprehensible way