Strategic supplier management

Strategic supplier management
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With the Supplier Management module, you can obtain the best-performing suppliers through targeted information, select them for the respective procurement task, and develop them further.

The entire procurement process, from supplier qualification to supplier development, is supported in the system. Good master data management, in conjunction with the supplier evaluationsupplier classification and supplier development modules, ensures that supplier performance is maintained and improved.

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Would you like to optimize your procurement process?
Would you like to optimize your procurement process?

Watch our explainer video now or simply make an appointment for a free demo presentation.

360 Degree View

With the Supplier Management module you have all information about your suppliers up-to-date at a glance.

Evaluation & Monitoring

Analysis and monitoring of all supplier activities and key figures, as well as joint definition of development goals.

Supplier Self-Service

Your suppliers independently maintain their own data in the system.

Up-to-Date

Benefit from up-to-date and relevant information and developments from your suppliers at all times.

Enrichment through Purchasing

The colleagues from purchasing involved in the process enrich the supplier information with internal information.

Reduction of Workload

By using the Supplier Management module, you reduce operating costs and manual workload.

Components in Supplier Management

The Supplier Management module collects and manages all supplier information and activities.

It helps reduce the time required for collection, onboarding and qualification. The solution makes it easy for suppliers to manage their own information and provides manufacturers with a single record of supplier activity and performance. In addition, the solution aligns with your company’s required workflows based on your standards. The solution facilitates communication between manufacturers and suppliers while reducing error-prone, manual supplier management processes.

Below is an overview of the supplier management components:

  • Supplier qualification

    • The initial registration of a supplier takes place independently, e.g. via your company website or upon request by your purchasing department.
    • The vendor fills out the self-disclosure form and selects his material group(s).
    • On the basis of the information obtained, an internal decision is made as to whether the supplier will be admitted to the portal and if so, what status he will have.
  • Supplier classification

    In addition to a manual classification of suppliers, the classification can also be based on the results of the supplier evaluation, a supplier status from ERP systems or a risk assessment that includes insolvency, supply chain and compliance risk.

    This classification enables a supplier to have a classification status, for example, “preferred supplier” or “business hold”, at both organizational level and material group level. This status has a direct impact on supplier development processes, bidder lists, and the evaluation of suppliers’ bids in the respective award decisions.

    This closes the loop between strategic supplier management and more tactical sourcing processes.

  • Certificate / contract management

    A functioning quality management system includes the appropriate inspection of qualified suppliers. With the QAD Allocation module Supplier Document Management, buyers and suppliers have a complete overview of all important certificates, contracts, reports and their actuality at any time.

    • Direct process cost savings due to the elimination of periodic queries of document data
    • Worldwide access to all current documents. The redundant local data maintenance (at different locations) is no longer necessary
    • In the offer overview you can see whether the supplier has deposited invalid certificates. The rapid availability of all current certificates simplifies and accelerates the decision to place an order.
    • Each supplier must provide the documents you have specified and require. Depending on individually defined parameters (for example, depending on material group and status), the system queries the required supplier data.
  • Supplier evaluation

    A modern evaluation solution is based on evaluation schemes containing hard facts, quality or logistics key figures, soft facts, formulas and weightings.

    Any number of schemas can be applied for the different material groups and organizations of the company. Soft facts can be maintained directly in the system by the evaluators, hard facts are usually transferred automatically from previous systems. The valuations can either be triggered automatically at regular intervals or triggered on specific occasions.

    The resulting overall evaluation can be made visible to suppliers in the supplier portal. If an evaluation result requires a supplier development action, it is created in the system based on templates and tracked through workflows with tasks.

  • Supplier development

    Supplier development means a development with the aim of increasing the supplier’s performance. QAD Allocation offers a variety of possibilities for this.

    Best Practice:

    Based on the classification and the evaluation results, you develop development goals together with your suppliers. These target figures are stored in the QAD Allocation supplier file. You then define milestones for quality improvement, which you can map and track in the Collaboration module, for example, through workflow-controlled quality processes (APQP, 8-D-Report, EMPB, supplier questionnaires, etc.)

    Learn more about Collaboration

  • Sourcing strategies

    QAD Allocation strategies enable the management of commodity groups and commodity group clusters in relation to strategic supplier management and sourcing strategy.

    Product group strategies

    • At product group level or for individual product group clusters
    • Definition of the strategic direction and mapping of aspects
    • Central administration of documents, tasks and measures for strategy
    • Role and user administration within the strategy
    • Optional detailed documentation of the strategy

    Supplier strategies

    • Two-stage qualification processes for new supplier registrations via product group-specific supplier questionnaires
    • Control of information, notification of groups, roles and/or users when new suppliers register and when existing suppliers update their data

    Sourcing strategies

    • Budget limits for RFQs and auctions: Information to hierarchies, integration of hierarchies for releasing events and award documentation
    • Display of the strategic thrust direction when creating RFQs for all event initiators
    • Automated bidder lists (specified, proposed, released and blocked suppliers), which can be documented, expanded or reduced in an audit-proof manner
92.4% of companies consider an SRM tool to be urgently needed(Source: Studie Elektronische Beschaffung (Digitization in Purchasing), BME, Universität Würzburg, HTWK Leipzig 2019)
Supplier Management En (2)
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“The software from QAD Allocation is the most flexible solution in the area of supplier management and sourcing. We were looking for software that was intuitive and had good usability. QAD Allocation’s software was the deciding factor. With the system now implemented in all departments, we have achieved an 85% reduction in workload.“
Houssaine Machmour Purchasing and materials management

Other QAD Allocation modules

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Sourcing

Make your tenders more
efficient!

Store your relevant requirements and compare the offers of all suppliers, control the entire tender process and process the results of your award electronically.

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Auctions

Analyze the current
market prices!

Determine optimal market prices and get the best out of the negotiation situation with the negotiation module. Conduct auctions on your own or let our experts manage your auctions.

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Collaborations

Simplify your internal
processes!

Model typical workflows between internal users and suppliers. Activities in your purchasing organization and communication with your suppliers run systematically, regulated and transparent.